Privacy Policy

Last updated: November 5, 2026

This Privacy Policy describes how APCI FOUNDATION (“we”, “us”, “our”) collects, uses, and protects personal data when you use the website https://apci-foundation.com and submit applications or enquiries.

1. Data controller

APCI FOUNDATION (SARL), registered at 353 Rue du Stade, 84300 Taillades, France, is the data controller for all personal data processed through this website.

Contact: kontakt@apci-foundation.com

2. What data we collect

Depending on which form you complete, we may collect:

• Identity data: first name, last name, title
• Contact data: email address, phone number, address, country, city
• Situational data: description of your circumstances, employment status, family situation, type of difficulty (for applications)
• Request data: type and amount of support requested, intended use of funds
• Organisational data: company name, registration number, sector, number of employees (for business applications)
• Donor data: organisation name, donor type, contribution preferences
• Technical data: IP address (server logs only, not stored by the application)

We do not collect payment card details, bank account information, or any other financial identifiers.

3. How we use your data

We use your personal data solely to:

• Process and assess your support application or enquiry
• Contact you regarding your application or enquiry
• Match you with appropriate donor partners (applicants only)
• Send you acknowledgement and communication emails
• Comply with our legal obligations

We do not use your data for marketing purposes. We do not sell your data to any third party.

4. Legal basis for processing

We process your personal data on the following legal bases:

• Consent (Article 6(1)(a) GDPR): you explicitly consent when submitting a form.
• Legitimate interests (Article 6(1)(f) GDPR): to process your application and communicate with you.
• Legal obligation (Article 6(1)(c) GDPR): where required by applicable law.

5. Data retention

Your personal data is retained for as long as necessary to process your application and for any follow-up that may be required. We do not store form submissions in a database — communications are conducted by email. Email records may be retained for up to 3 years for operational and legal purposes, unless you request erasure sooner.

6. Data sharing

Your data may be shared with:

• Donor partners, solely to process your application and only with your knowledge
• Our hosting provider (Namecheap Inc.) for technical infrastructure purposes
• Competent authorities, if required by law

We do not share your data with any other third parties.

7. Your rights

Under applicable data protection law, you have the right to:

• Access the personal data we hold about you
• Rectify inaccurate data
• Erase your data (“right to be forgotten”)
• Restrict processing of your data
• Object to processing based on legitimate interests
• Withdraw consent at any time without affecting prior lawful processing
• Lodge a complaint with the relevant supervisory authority (in France: CNIL — www.cnil.fr)

To exercise any of these rights, please contact us at kontakt@apci-foundation.com. We will respond within 30 days.

8. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. All communications between your browser and this website are encrypted via HTTPS.

9. Cookies

This website uses only strictly necessary cookies (session management for form security). For details, please see our Cookie Policy.

10. Changes to this policy

We may update this Privacy Policy from time to time. The date at the top of this page indicates when it was last revised. We encourage you to review this policy periodically.